Creating search scopes for a specific site collection

Problem:

You’ve created a site collection in your SharePoint farm, and now you want to create a search portal for it. You want to return results only from this site collection. How do we do this?

Note: This post assumes you are using MOSS 2007 SP2.

Solution:

There are a number of ways to address this issue, but here’s one way to do it:

1. Create a search scope, limited to your new site collection. Login to Central Administration > Shared Services Provider > Search Administration > Scopes. Click on “New Scope”. Enter scope title and description and click OK.

Scopes1

2. Return to the “View scopes” screen, click on the scope that you’ve just created, and click on the “New Rule” link. Select “Web address” radio button, and enter the address of your site collection in the “Folder” text field. Click OK. Your new scope is ready and will update in about 10 minutes.

Scopes2

3. Now we’re going to associate the scope with your site collection. Navigate to your site collection, go to Site Actions > Site Settings > Search Scopes. First, click on “Display group: Search Dropdown”.

scopes3

4. In the “Edit Scope Display Group” screen, uncheck all scopes except the one you’re trying to associate with the site collection. Repeat the process for the “Advanced Search” display group.

scopes4

5. Next, we need to create a new search portal site or add a search box to an existing site. To create a new site, go to Site Actions > Site Settings > Sites and Workspaces and create a new site using a Search Center template (under Enterprise tab). For existing sites, you can add the Advanced Search box and customize it to fit your needs:

scopes5

6. Test your portal using sample documents located inside and outside the site collection. You’ll need to re-run your SSP content source crawls in order to search for newly added content.

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